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Staff Outsourcing in Spain
One legal employer for your permanent, seasonal, and project Staff
- CBA Classification Experts
- Law Firm Backed
- Termination Handled In-House
- Barcelona-Based
Different roles usually sit under different Convenios, most companies never check. We classify each one correctly, employ your whole team under Spanish law, and carry the termination risk when someone leaves. You keep running the business.
What is Staff Outsourcing in Spain?
In Spain, staff outsourcing means Iberia becomes the formal employer for your permanent staff, seasonal workers, and project specialists, each classified under the Convenio Colectivo that actually applies to their role. You keep directing the work: assigning tasks, setting priorities, managing performance. We take on the legal side: contracts under Spanish labour law, TGSS registration, monthly payroll, and the termination process if someone needs to leave. No local HR department required on your end.
Why Staff Outsourcing matters in Spain?
The CBA classification problem you did not know you had
A permanent supervisor and seasonal warehouse staff rarely sit under the same Convenio Colectivo, different salary minimums, different overtime tiers, different severance rules. Most companies do not check. They assume one framework applies to everyone, then an audit catches the mismatch months later and they owe retrospective adjustments.
Termination adds a second layer. Spanish law requires documented grounds, correct notice periods, and severance calculated per the applicable CBA — get any of it wrong and you are exposed to an unfair dismissal claim. Staff Outsourcing solves both from day one: we classify every role correctly before anyone transfers, and we carry the termination risk when someone needs to leave.
Why choose Iberia Workforce for Staff Outsourcing services in Spain?
We reclassify as your team changes, not just at the start.
A seasonal role that becomes permanent, a warehouse worker who moves into a supervisory position, the applicable Convenio can change with the role. We review classification whenever your team's structure shifts, not just once at onboarding.
Your team stays exactly as it is, we just become their legal employer.
Nobody changes desks, roles, or manager. We move your existing staff onto Iberia's registered entity, migrate their TGSS registration, and take over payroll from the next cycle. The only thing that changes is who is legally responsible for getting it right.
We source seasonal and project staff already matched to the right Convenio.
Whether it's 20 warehouse workers for August or a specialist for a three-week audit, we bring people in under contracts built for their specific role category from day one, not generic templates adjusted later.
Severance gets calculated against the right Convenio, not an average.
Notice periods and severance minimums vary by CBA and by tenure. When someone leaves, we calculate the settlement against the agreement that actually applies to their role, not a flat percentage that undercounts what is legally owed.
Convenio interpretation is a legal call, not an HR checklist item.
Whether a role falls under one Convenio or another isn't always obvious, it takes someone who reads Spanish labour law for a living, not someone following a lookup table. That's who classifies your team and defends it if questioned.
9 years and 10,000+ employees managed across Europe — Spain is the newest market, not the first.
We built this operating model in the UAE, one of the most compliance-heavy employment environments globally. Spain is where we're applying it now.
How Staff Outsourcing works in Spain?
Tell us about your team and how it's currently classified
Headcount by category, permanent, seasonal, project-based, plus how each group is currently paid and under which agreement, if you know it. If you're not sure which Convenio applies to a role, that's normal; identifying it is the first thing we do.
We confirm classification, then move your team over
Each role gets matched to its Convenio before anything transfers. Existing staff move onto Iberia's entity with contracts reviewed and TGSS registration updated. Any seasonal or project gaps get filled through our own sourcing, on the same agreement.
Payroll runs correctly, and exits get handled properly
Each Convenio's pay rates, bonuses, and leave rules are applied automatically every month. Seasonal headcount scales with your calendar. And when someone's time with you ends, we manage the notice period, severance calculation, and paperwork so it holds up if questioned.
Looking to manage staff outsourcing in Spain without the legal risks?
Talk to a SpecialistWhat's included in Staff Outsourcing services in Spain?
CBA classification and mixed team structure
We identify which Convenio Colectivo applies to permanent roles, seasonal workers, and project staff. Salary minimums, overtime rates, mandatory bonuses, and working hour limits per CBA, confirmed before anyone transfers onto Iberia's books.
Permanent staff takeover and transition
Existing staff move onto Iberia's payroll without changing what they do day to day. Contracts reviewed against Spanish labour law, TGSS registration updated at the correct regional office, and the required notifications filed, so nothing lapses during the transfer.
Seasonal staffing and sourcing
When headcount needs to flex with demand, we source and place seasonal workers under contracts matched to the correct Convenio from day one, screening, payroll, and compliance included in the same agreement, no separate service needed.
Ad-hoc project staffing
A three-week audit specialist, a short-term project lead, we place them on contracts with a defined end date, built into the same Staff Outsourcing agreement, and close them out correctly when the work is done.
Employment contracts under Spanish labour law
Permanent, seasonal, and project contracts drafted to comply with Spanish law and mapped to the correct Convenio — role classification, compensation, leave entitlements, notice periods, and termination clauses built in upfront.
Payroll processing and TGSS registration
Monthly payroll with employer TGSS contributions, IRPF withholding, and CBA-aligned rates, all calculated per Spanish tax law. Registration and filings handled directly with the relevant regional office. Nóminas issued on time, every month.
HR administration and leave management
Annual leave, sick leave, and statutory days tracked against each Convenio's rules and reflected in payroll automatically. When contract terms need to change or records need updating, that stays our responsibility, not an extra task on your desk.
Termination and severance handling
When employment ends, severance is calculated against the Convenio that actually applies, not estimated. Notice periods, required documentation, and the final settlement are handled so the exit holds up if it's ever challenged.
Ongoing compliance and legal risk transfer
If a classification gets questioned or a dismissal gets disputed, we handle the defense, documentation, correspondence, and representation if it goes further. That exposure sits with us, not your company.
Staff outsourcing pricing in Spain
Our pricing depends on your workforce structure, CBA complexity, and whether we are sourcing seasonal or ad-hoc staff.
Key pricing variables:
- Permanent headcount and CBA classification complexity (some industries have one CBA; others have multiple)
- Seasonal headcount and duration (peak months vs. year-round core)
- Ad-hoc project needs and specialization
- TGSS contributions and statutory obligations (roughly 30 percent on top of gross salary per employee)
- Whether we source workers (recruitment cost) or you provide candidates for Iberia employment
We provide a full breakdown before you commit, no hidden fees, no surprise invoices, no approximations.
STAFF OUTSOURCING IN SPAIN
Frequently asked questions
How is Staff Outsourcing different from Temporary Staffing in Spain?
Temporary staffing covers a fixed period, you need 15 pickers for the Christmas peak, and the relationship ends when the season does. Staff Outsourcing isn't tied to an end date. It covers your permanent core, seasonal swings, and project work together, under one ongoing agreement, for as long as you need it.
Can we move our existing Spanish employees onto Iberia's payroll?
Yes, this is one of the most common reasons companies use this service. Your team keeps their roles and manager; only the legal employer changes on paper. We review their current contracts, confirm which Convenio applies, migrate TGSS registration, and take over payroll from the next cycle.
How do you handle CBA classification when staff fall under different Convenios?
We assess each role category upfront and identify which Convenio Colectivo applies. A logistics company might have permanent supervisory staff under one CBA and seasonal warehouse workers under another. We classify each group correctly, lock in the salary minimums and working rules per agreement, and ensure payroll runs under the right framework. This is done before anyone transfers onto Iberia books, so there are no audit surprises later.
What happens to our existing payroll and TGSS registrations?
We review your current registrations and CBA classifications. If anything is misaligned, we flag it. We then take over TGSS registration with the regional office, set up new payroll processing under the correct Convenios, and manage the transition so there is no gap in coverage or compliance. Your team keeps getting paid on time without any disruption.
Do we pay for staff during off-peak months?
It depends on the role. Permanent staff stay on payroll year-round as part of your core team. Seasonal workers are only on payroll for the period they're contracted, you're not paying for headcount you're not using. Because the mix is different for every business, we quote based on your actual structure rather than a flat rate.
What happens if we need to end someone's employment?
Spanish law doesn't allow at-will termination, dismissal needs documented, justified grounds, whether that's redundancy, conduct, or a role ending. We assess whether the grounds hold up, prepare the required documentation, calculate the settlement, and manage the process end to end. If the dismissal is challenged afterward, we handle that too.
Can we use Staff Outsourcing alongside EOR or other services?
Yes. You can Staff Outsource your existing permanent and seasonal team, then use EOR to hire new permanent employees in a country with no local entity. Or use Recruitment to source a new permanent role for the same team. Each runs as its own agreement, coordinated by the same people who already know your workforce.
Is Staff Outsourcing legal in Spain?
Yes. Delegating employment to a licensed provider is a recognized structure under Spanish law. There's no special outsourcing licence required, the responsibility sits on getting the execution right: correct Convenio classification, TGSS registration, and termination procedure. That's where providers without dedicated legal teams tend to fall short.
How quickly can we transition our existing team to Staff Outsourcing?
Typically 2–3 weeks from contract signature to takeover, depending on documentation readiness and TGSS registration complexity. We handle contract review, payroll data migration, CBA classification confirmation, and formal TGSS transition. We stay in close contact with your team to ensure there are no payroll gaps or compliance lapses during handover.
What if our business grows and we need to hire more permanent staff?
We can source new permanent hires for your Staff Outsourcing agreement, they come onto Iberia's books under the correct CBA from day one. Or you can use our EOR or Recruitment services to place new hires. Everything coordinates under one relationship.
What compliance documentation do we need to keep?
We maintain all employment records, CBA classifications, payroll calculations, TGSS filings, and termination documentation. We provide you with regular reporting so you have visibility, and we handle all government filings. If audited, we defend the compliance record.
Who is Iberia Workforce, and what is your legal structure in Spain?
Iberia Workforce is part of Connect Group. We operate Staff Outsourcing services in Spain from our Barcelona office through our own registered entity, no local partner intermediaries. Our employment lawyers and payroll specialists handle workforce takeovers, CBA classification, contracts, TGSS registration, payroll processing, HR administration, and termination directly. We carry the legal and compliance risk so you do not have to.
Can we scale our outsourced team across multiple Spanish regions?
Yes. If you have operations in Barcelona, Madrid, Valencia, and Seville, we manage payroll and compliance across all regions. TGSS registrations, regional tax variations, and local Convenio nuances, all handled correctly. No approximation, no one-size-fits-all approach.
Getting the Convenio right at the start is what keeps this simple later.
Misclassify a role and you're looking at retrospective pay adjustments; classify it correctly and payroll, leave, and severance all just follow the rules that already apply. Tell us your headcount split, permanent, seasonal, project, and we'll confirm which Convenios apply, walk you through what the transition looks like, and give you a real cost before you commit to anything.