Spain
Germany
Italy
Poland
PortugalSpain
AVAILABLE NOWTGSS registration, nómina processing, IRPF withholding, CBA compliance, statutory deductions, multi-country coordination.
Payroll Outsourcing Services
Built on Legal Certainty, Not Just Processing
- Law Firm Backed
- In-House Payroll Specialists
- Europe-Wide Operations
Payroll outsourcing means your salaries, taxes, and compliance are handled by professionals — not a checklist. We employ lawyers and payroll specialists working together, so when a payment doesn’t fit labor law, the specialist doesn’t just say no. The lawyer finds the legal structure that solves it.
What is Payroll Outsourcing?
Payroll outsourcing is the transfer of salary processing, tax calculation, social security filings, and statutory deductions to an external provider. You remain the employer — you set roles, compensation, performance expectations. The outsourcing provider runs payroll month to month, ensures all payments comply with local labor law, files taxes correctly, and carries the compliance risk if something goes wrong.
Why Payroll Outsourcing matters?
Most companies either hire a payroll accountant in-house (€1,500–€2,500/month) or outsource to a software platform that processes whatever you tell it to process. Neither solves the real problem: compliance risk.
“A company reduces a salary 10% below the legal minimum. The payroll software processes it. Six months later, an employee sues. The fine is 10x what was saved.”
Payroll outsourcing done right means someone with legal expertise checks the numbers, before they go out.
Why choose Iberia for Payroll Outsourcing services?
We don’t separate the lawyer from the accountant
Most payroll outsourcing providers are software + a third-party local accountant in each country. You submit data, get a processed payroll, and compliance is someone else’s job. We employ both the lawyer and the specialist in-house. Same desk. Same responsibility. When your payroll flags a compliance question — “Can we structure this differently?” “Does this visa category affect the salary calculation?” “Is this bonus compliant?” — the specialist doesn’t rubber-stamp it. The lawyer finds the legal structure that solves it.
We’ve managed 10,000+ employees across 5 European countries.
Probation length, CBA classification, grounds for termination - set at hire time, rarely revisited until something goes wrong. Getting these right from day one is what keeps a termination from turning into a legal dispute months later.
Your cost is lower than hiring your own team.
A payroll specialist + employment lawyer = €2,000–€3,500/month in overhead. Our outsourced payroll services start at a fraction of that.
How Payroll Outsourcing works?
Tell us about your team
Headcount, roles, salary bands, location(s), any visa or work permit categories. We assess the complexity and quote a service level that matches.
We take over the monthly process
Every paycheck, every tax filing, every statutory deduction — processed under the labor law requirements for each country. You don’t submit calculations. You submit hours and role changes. We handle the rest.
Compliance stays our responsibility
Payroll runs correctly, filings go out on time, your team gets paid. If something flags — a salary that doesn’t fit the minimum, a visa category that affects taxation, a benefits structure that needs restructuring — we catch it before it becomes a problem.
Looking to manage payroll without the legal risks?
Talk to a SpecialistSERVICES
What’s included in Payroll Outsourcing?
Monthly Payroll Processing
Gross-to-net calculation, tax withholding, statutory deductions, employer contributions — calculated correctly per country labor law, not approximated from a global template.
Statutory Compliance & Tax Filing
Income tax, social security contributions, pension enrolment where applicable. All filings submitted on time to the relevant authorities.
Work Permit & Visa Compliance
If your hire is non-EU, we flag tax residency triggers, visa category impacts on salary, and any documentation requirements that affect payroll processing.
Salary Structuring & Legal Review
Cost reduction requests, bonus structures, benefits classification — reviewed for labour law compliance before implementation, not after a fine arrives.
Leave & Absence Management
Annual leave accrual, sick leave, maternity/paternity, statutory days off — tracked correctly and payroll adjusted accordingly.
Multi-Country Payroll
Employees in multiple countries? Each location’s payroll runs under its own legal requirements — TGSS in Spain, INPS in Italy, ZUS in Poland. No approximation.
Termination & Final Settlement
Severance calculations, final payments, ongoing obligations after employment ends — structured to comply with local law.
Ongoing HR Administration
Salary reviews, contract amendments, leave documentation, employee records — managed throughout the employment relationship.
WHERE WE OPERATE
Where we offer Payroll Outsourcing services?
Payroll Outsourcing across Europe
Currently managing payroll in Spain. Expanding to Germany, Portugal, Poland, and Italy throughout 2024–2025.
- COMING SOON
Germany
Deutsche Rentenversicherung payroll, AÜG compliance, sick pay continuation, Works Council coordination, equal-pay tracking at month nine.
- COMING SOON
Portugal
Segurança Social registration, 14-month salary structure, meal allowance tracking, accident insurance, Código do Trabalho compliance.
- COMING SOON
Poland
ZUS contributions, PPK retirement savings management, Kodeks Pracy compliance, income tax withholding, statutory leave accrual.
- COMING SOON
Italy
INPS contributions, TFR severance accrual, CCNL salary compliance, additional salary months, termination and severance management.
PAYROLL OUTSOURCING EUROPE
Frequently asked questions
How much does payroll outsourcing cost?
Pricing depends on headcount and the countries you’re operating in. For companies under 50 employees, we quote per-employee monthly rates. For enterprises with 50+ employees across multiple countries, we offer a monthly retainer. Tell us your scenario and we’ll give you an exact breakdown — no obligation.
Is it cheaper than hiring a payroll accountant in-house?
Yes. An in-house payroll specialist or accountant costs €1,500–€2,500/month in salary alone, plus recruiting, training, benefits, and turnover risk. Payroll outsourcing services start lower and scale with your headcount.
What if I already have a payroll person? Can you work alongside them?
Yes. Some companies keep payroll in-house but need multi-country support. Others are outsourcing for the first time. We work with whatever structure makes sense for your business.
How quickly can we switch to your payroll outsourcing services?
For companies currently processing payroll internally, typically 2–3 weeks to transition if documentation is ready. If you’re switching from another provider, the timeline depends on data migration complexity. We’ll give you a realistic estimate upfront.
What if my company operates in multiple countries?
We manage payroll in Spain, Germany, Portugal, Poland, and Italy. Each location’s payroll runs under its own country’s labor law — no approximation. If you have employees in countries we don’t yet operate in, we can coordinate with local partners for those geographies.
Can you handle visa and work permit documentation as part of payroll outsourcing?
Yes. Non-EU hires, visa sponsorship, work permit processing — if it affects payroll (tax residency, salary categorization, benefit eligibility), we handle it as part of the service. This is built into our legal team’s work, not outsourced to a third party.
What happens if we need to change an employee’s salary or contract terms?
You tell us the change. We review it for labor law compliance — minimum wage floors, visa category impacts, tax implications — and either approve it or suggest a compliant alternative that achieves the same business goal.
Who is Iberia Workforce, and how do you operate?
Iberia Workforce is part of Connect Group. We operate payroll outsourcing through an in-house team of employment lawyers and payroll specialists across Europe. No offshore processing. No third-party local partners. The team that structures your payroll is the same team that ensures it’s legally sound.
You hire people to do their jobs. You shouldn’t have to become a payroll expert just to avoid a fine.
Describe your team — size, locations, any work permit complexity — and we’ll tell you exactly how much payroll outsourcing costs and what it includes.