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Employer of Record in Poland
Hire employees without opening a company
- Law Firm Backed
- Kodeks Pracy Experts
- In-House Polish Payroll Team
Hire employees in Poland without opening a company. All compliance handled — employment contracts, social insurance, mandatory retirement savings, statutory leave. Priced lower than hiring your own legal and payroll team.
What is an Employer of Record in Poland?
An employer of record in Poland is a legal structure that becomes the formal employer of your workers under a Polish employment contract. You direct the work, set the role, manage performance. We handle the employment contract in Polish, register with ZUS (Poland's social insurance system), manage mandatory retirement savings enrolment, run monthly payroll with income tax and social contributions, and carry the legal exposure for compliance.
No Polish company registration required.
No weeks spent with tax authorities.
Why Employer of Record works differently in Poland?
The law is clean. The execution is detailed.
Polish employment law reads simpler than most places — no Works Council politics, no Beckham Law complications. That simplicity tricks foreign employers into thinking they don't need lawyers. Then month two hits: a retirement savings compliance fine, a tax residency trigger that nobody flagged, or a contractor misclassification audit.
Most global EOR platforms treat Poland as a checklist — registration number, payroll running, done. We treat it as what it is: cost-efficient hiring if you execute it right, catastrophic if you don't. That's why you need in-house payroll specialists, not templates.
Why choose Iberia Workforce for Employer of Record services in Poland?
We're run by employment lawyers and immigration specialists, not account managers.
Most EOR platforms outsource compliance to local partners. We handle it directly — employment law, visa processing, payroll. For EU hires, that means speed. For non-EU hires, it means your visa doesn't get stuck.
Your cost is lower than hiring your own team.
Employment lawyer, immigration specialist, payroll expert, compliance accountant — that's €700–€1,500/month in overhead. Our EOR price is less. PPK is handled in-house, never outsourced. Auto-enrolment, opt-out tracking, monthly management — no separate vendor, no fine bills.
How Employer of Record works in Poland?
Tell us about the hire
Role, location, start date, salary, EU or non-EU. If non-EU, what visa category? We assess the right structure and flag any complexity upfront.
We draft and register
Employment contract in Polish with all legally required clauses. Registration with social insurance, tax setup, payroll system configuration, retirement savings enrolment and opt-out tracking. You approve. We file.
Your employee starts — payroll runs correctly
Monthly payroll: gross-to-net calculation, income tax withholding, social security contributions, retirement savings deductions, leave tracking, sick pay accrual. We file monthly payroll reports by the 15th. Termination and severance structured to hold.
Ready to hire in Poland without the legal exposure?
Talk to a SpecialistBuilt for international companies hiring in Poland
Remote-first companies
Hire Polish talent without local infrastructure
Expanding EU businesses
Compliant from day one, no surprise obligations
Project-based teams
Scale headcount up or down without restructuring risk
What's included in Employer of Record services in Poland?
Included
Employment Contracts & Legal Compliance
Written in Polish, structured under Polish labour law with all required clauses: job description, compensation, working hours, probation period (max 3 months), notice periods by tenure, data protection. Bilingual versions available.
Included
Payroll, Social Security & Income Tax
Monthly payroll with employer social security contributions (pension, disability, sickness, accident, health), employee deduction withholding, income tax withholding, and employer fund contributions. Filed by the 15th of the following month.
Included
Mandatory Retirement Savings (PPK) Management
Setup with financial institution, 1.5% employer minimum contribution, employee 2% deduction, opt-out tracking, and the March 2027 re-enrolment cycle managed end to end.
Included
Annual Leave & Sick Pay
20 or 26 working days per year depending on tenure. Sick leave at 80% salary for the first 33 days per calendar year, then state insurance takes over. All calculated and documented correctly.
Included
Termination & Severance Support
Notice periods by tenure (2 weeks to 3 months), justified grounds, severance calculations, proper documentation so a dismissal holds if challenged.
EMPLOYER OF RECORD PRICING IN POLAND
Starting from €290/month for EU hires
The main variable is whether you're hiring EU or non-EU workers:
EU Hires
Base EOR fee covers everything — contract, registration, social security, income tax, payroll, retirement savings management.
Non-EU Hires
Add costs for visa handling and immigration compliance. We provide a full breakdown based on the visa category before any commitment.
Why transparent pricing matters?
Polish payroll has no hidden lines. Every cost is mandated by law. We show you the calculation, not a rounded number that looks wrong when the first invoice arrives.
EMPLOYER OF RECORD POLAND
Frequently asked questions
Is employer of record legal in Poland?
Yes. EOR is a recognised employment structure under Polish law. No special licence is required to operate as an EOR provider in Poland — the compliance responsibility sits on the EOR's execution, not on a regulatory credential.
What exactly is PPK (mandatory retirement savings), and why does it matter?
PPK is a mandatory retirement savings programme. Employers must enrol eligible employees; you contribute a minimum 1.5% of salary, employees contribute 2%. Non-compliance carries fines up to PLN 1,000,000. It sits outside standard payroll, so it's where compliance breaks down for providers without dedicated payroll teams managing it month to month.
How much does social security actually cost?
Employer social security contributions total roughly 19–21% of gross salary on top of base pay. The exact rate depends on the role. We calculate it precisely per hire; there's no "approximate" with Polish social security.
What happens if my employee stays more than 183 days in Poland?
If they stay more than 183 days in a calendar year, they become a Polish tax resident and must file Polish taxes on worldwide income. We flag this threshold upfront.
Can we hire someone remotely and have them work outside Poland?
If the work is habitually performed outside Poland, the labour law of that country applies, not Polish law. If they're in Poland 183+ days, they're a Polish tax resident regardless. Tell us the scenario and we'll clarify the tax and labour implications before hire.
What's the difference between fixed-term and indefinite contracts?
Polish law allows fixed-term contracts up to 3 years total (including renewals). Indefinite contracts have no end date. Termination notice periods differ by tenure, not contract type. We structure the right type based on your hiring need.
Who is Iberia Workforce, and what's your legal structure in Poland?
Iberia Workforce operates as an employer of record in Poland through our own registered entity based in Warsaw — no local partner intermediary. We're part of Connect Group. Our in-house legal and payroll team handles your contract, social security filings, and visa work directly.
Poland's hiring advantage is efficiency. Get it right.
Social security compliance, retirement savings enrolment, tax residency triggers, contractor classification — these don't happen by accident. They require lawyers and payroll specialists who know what they're doing. Tell us what you need to hire. We'll walk you through the right structure, the real monthly cost, and every deadline between now and day one.